Privacy Policy

This Privacy Policy outlines how Men In Health, a registered charity in the United Kingdom, collects, uses, and protects your personal information. We are committed to ensuring that your privacy is protected and that we comply with our obligations under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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1. Who We Are

Men In Health is a UK registered charity dedicated to improving the health and well-being of men. Our website address is: https://meninhealth.org/. For the purposes of data protection law, Men In Health is the ‘data controller’ of the personal information we hold about you.

2. The Information We Collect

We may collect and process the following types of personal information:

• Identity Data: Name, title, and date of birth.
• Contact Data: Email address, telephone number, and postal address.
• Financial Data: Details required to process donations (though we typically use secure third-party processors).
• Technical Data: IP address, browser type, and usage data regarding how you interact with our website.
• Sensitive Data: In specific circumstances, with your explicit consent, we may collect information regarding your health or ethnicity to ensure our programmes are reaching the right communities and providing appropriate support.

3. How We Collect Your Data

We collect information in the following ways:

• Direct Interaction: When you sign up for our newsletter, register for an event, make a donation, or contact us via email.
• Automated Technologies: As you interact with our website, we may automatically collect technical data about your equipment and browsing patterns via cookies.
• Third Parties: We may receive information from platforms like JustGiving or Eventbrite if you interact with Men In Health through those services.

4. How We Use Your Information

We use your data to:

• Provide information, products, or services that you request from us.
• Process donations and claim Gift Aid.
• Keep you updated on our charitable work, campaigns, and fundraising activities (where you have consented to be contacted).
• Improve our website and ensure content is presented effectively.
• Comply with legal or regulatory obligations.

5. Legal Basis for Processing

Under the UK GDPR, we rely on the following legal bases:

• Consent: Where you have given clear consent for us to process your data for a specific purpose (e.g., marketing).
• Contract: Where processing is necessary for a contract we have with you.
• Legal Obligation: Where we need to comply with the law (e.g., Gift Aid records for HMRC).
• Legitimate Interests: Where it is necessary for our interests as a charity to run our organisation effectively, provided your rights do not override those interests.

6. Data Sharing

We do not sell or rent your personal information to third parties. We may share your data with:

• Service Providers: Trusted partners who provide IT, system administration, or payment processing services.
• Regulatory Bodies: HMRC or other authorities if required by law.
• Professional Advisers: Including lawyers, bankers, and auditors.

7. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way. Access to your personal data is limited to those employees and volunteers who have a business need to know.

8. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

9. Your Legal Rights

Under UK data protection law, you have the right to:

• Request access to your personal data.
• Request correction of any inaccurate data.
• Request erasure of your personal data.
• Object to processing or request restriction of processing.
• Request the transfer of your data to another party.
• Withdraw consent at any time.

If you wish to exercise any of these rights, please contact us at the email address provided below.

10. Cookies

Our website uses cookies to distinguish you from other users. This helps us to provide you with a good experience when you browse our website and allows us to improve our site. You can set your browser to refuse all or some cookies, but this may affect the functionality of the website.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. The latest version will always be posted on this page.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us at: Email: info@meninhealth.org

If you are not satisfied with our response, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).